Q.R.M.H.A. is seeking a person to fill the role of Executive Assistant of Administration, News (Quinte Red Devils)

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Jun 30, 2020 | Website Admin | 848 views
Q.R.M.H.A. is seeking a person to fill the role of Executive Assistant of Administration
A full job description is given below…

We are looking for a highly motivated person with excellent interpersonal skills, great organizational skills, and high level computer and on-line skills. This is a part time position, approximately 8-10 hours per week. Compensation is currently under review, and will be discussed during the interview.
A full list of duties is given below.

Please send your resume to [email protected]

The application deadline is Monday July 13, 2020 at 12 noon.

Executive Assistant of Administration

Roles and Responsibilities

- Ensure that all registrations and cheques from each team are processed. 

- Responsible for the organization and supervision of the annual registration process ensuring all registrations and payments from individuals are processed. 

- Manage QRD email account, as well as text messages and voicemails and respond accordingly.

- Check Post Office Box and QRMHA drop box weekly.
- Manage association website, twitter account and on-line registration processes

- Maintain Team Rosters

- Forward all invoices to bookkeeper and appropriate staff for approval and payment.

- Accept e-Transfers. - Deposit funds and advise Association bookkeeper/accountant.

- Provide support to Managers and Coaches
- Attend QRMHA monthly board Meetings.
- Manage QRMHA cell phones

- Forward injury reports to OMHA and assist families with claims

- Tally mileage. Annually

- Update OMHA Portal

- Purchase Batch Teams

- Apply for facility insurance including Year End Banquet

- Complete team Travel Permits from OMHA.

- Ensure coaching staff have up to date qualifications by August 30th and assist with clinics as needed

- Ensure all staff working with minor aged athletes have provided a Vulnerable Sector Check By September 30th.

- Provide Managers with management tools. Bankbooks, mailbox keys, AP Jerseys, iPads, receipt books, AP and Offer of Commitment forms, Police Check forms, Electronic Manager’s Manual, OMHA Handbooks, banners, etc.

- Order Team Title Sponsor Banners as needed

- Attend Year End Banquet and offer Pre-Registration information for online registration to current members

- Service Awards

- Accept Benevolent Fund Applications

- Receive and forward Coaching Applications

- Attend Coach Interviews if requested

- Administer Spring and Fall Tryouts

- Update Tryout Policies.

- Staff tryouts and pre-registration.
- Accept tryout fees and deposit.
- Prepare lists for coaches.
- Ensure all appropriate player documentation is on file.

- Provide electronic waivers to released players.
- Offer in person pre-registration. Pay refs and organize changerooms.

- Support coaches and managers throughout tryouts.
- Deposit first player registration installment and report to bookkeeper

- Attend and chair AGM

- Attend any association Information Nights

- Ensure Championship trophies are returned to OMHA before deadline

- Advise coaches and managers of roster deadlines

- Accept and manage returned management tools

- Provide team lists and service award winners to VP Business to order year end awards/plaques

- Ensure that the AGM and Constitutional changes are posted in accordance with our constitution.


Free Flow Petroleum
Sponsor of our U15 team.
Madison Excavating and Landscaping
Sponsor of our U11 team.
Environmental 360 Solutions
Sponsor of our U14 team
McInroy-Maines Construction
121 Parks Dr, Belleville, ON K8N 4Z5 Established in 1966 !!! 613-902-0614 Sponsor or our U18 team.