Q.R.M.H.A. is seeking a person to fill the role of Executive Assistant of Administration, News (Quinte Red Devils)

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Q.R.M.H.A. is seeking a person to fill the role of Executive Assistant of Administration
Submitted By Website Admin on Tuesday, June 30, 2020
A full job description is given below…

We are looking for a highly motivated person with excellent interpersonal skills, great organizational skills, and high level computer and on-line skills. This is a part time position, approximately 8-10 hours per week. Compensation is currently under review, and will be discussed during the interview.
A full list of duties is given below.

Please send your resume to [email protected]


The application deadline is Monday July 13, 2020 at 12 noon.

Executive Assistant of Administration

Roles and Responsibilities

- Ensure that all registrations and cheques from each team are processed. 

- Responsible for the organization and supervision of the annual registration process ensuring all registrations and payments from individuals are processed. 

- Manage QRD email account, as well as text messages and voicemails and respond accordingly.

- Check Post Office Box and QRMHA drop box weekly.
- Manage association website, twitter account and on-line registration processes

- Maintain Team Rosters

- Forward all invoices to bookkeeper and appropriate staff for approval and payment.

- Accept e-Transfers. - Deposit funds and advise Association bookkeeper/accountant.

- Provide support to Managers and Coaches
- Attend QRMHA monthly board Meetings.
- Manage QRMHA cell phones

- Forward injury reports to OMHA and assist families with claims

- Tally mileage. Annually

- Update OMHA Portal

- Purchase Batch Teams

- Apply for facility insurance including Year End Banquet

- Complete team Travel Permits from OMHA.

- Ensure coaching staff have up to date qualifications by August 30th and assist with clinics as needed

- Ensure all staff working with minor aged athletes have provided a Vulnerable Sector Check By September 30th.

- Provide Managers with management tools. Bankbooks, mailbox keys, AP Jerseys, iPads, receipt books, AP and Offer of Commitment forms, Police Check forms, Electronic Manager’s Manual, OMHA Handbooks, banners, etc.

- Order Team Title Sponsor Banners as needed

- Attend Year End Banquet and offer Pre-Registration information for online registration to current members

- Service Awards

- Accept Benevolent Fund Applications

- Receive and forward Coaching Applications

- Attend Coach Interviews if requested

- Administer Spring and Fall Tryouts

- Update Tryout Policies.

- Staff tryouts and pre-registration.
- Accept tryout fees and deposit.
- Prepare lists for coaches.
- Ensure all appropriate player documentation is on file.

- Provide electronic waivers to released players.
- Offer in person pre-registration. Pay refs and organize changerooms.

- Support coaches and managers throughout tryouts.
- Deposit first player registration installment and report to bookkeeper

- Attend and chair AGM

- Attend any association Information Nights

- Ensure Championship trophies are returned to OMHA before deadline

- Advise coaches and managers of roster deadlines

- Accept and manage returned management tools

- Provide team lists and service award winners to VP Business to order year end awards/plaques

- Ensure that the AGM and Constitutional changes are posted in accordance with our constitution.

 

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