Q.R.M.H.A. is seeking a person to fill the role of Executive Assistant of Administration, News (Quinte Red Devils)

PrintNews Article
Click to view full-size image
Q.R.M.H.A. is seeking a person to fill the role of Executive Assistant of Administration
Submitted By Website Admin on Tuesday, June 30, 2020
A full job description is given below…

We are looking for a highly motivated person with excellent interpersonal skills, great organizational skills, and high level computer and on-line skills. This is a part time position, approximately 8-10 hours per week. Compensation is currently under review, and will be discussed during the interview.
A full list of duties is given below.

Please send your resume to [email protected]

The application deadline is Monday July 13, 2020 at 12 noon.

Executive Assistant of Administration

Roles and Responsibilities

- Ensure that all registrations and cheques from each team are processed. 

- Responsible for the organization and supervision of the annual registration process ensuring all registrations and payments from individuals are processed. 

- Manage QRD email account, as well as text messages and voicemails and respond accordingly.

- Check Post Office Box and QRMHA drop box weekly.
- Manage association website, twitter account and on-line registration processes

- Maintain Team Rosters

- Forward all invoices to bookkeeper and appropriate staff for approval and payment.

- Accept e-Transfers. - Deposit funds and advise Association bookkeeper/accountant.

- Provide support to Managers and Coaches
- Attend QRMHA monthly board Meetings.
- Manage QRMHA cell phones

- Forward injury reports to OMHA and assist families with claims

- Tally mileage. Annually

- Update OMHA Portal

- Purchase Batch Teams

- Apply for facility insurance including Year End Banquet

- Complete team Travel Permits from OMHA.

- Ensure coaching staff have up to date qualifications by August 30th and assist with clinics as needed

- Ensure all staff working with minor aged athletes have provided a Vulnerable Sector Check By September 30th.

- Provide Managers with management tools. Bankbooks, mailbox keys, AP Jerseys, iPads, receipt books, AP and Offer of Commitment forms, Police Check forms, Electronic Manager’s Manual, OMHA Handbooks, banners, etc.

- Order Team Title Sponsor Banners as needed

- Attend Year End Banquet and offer Pre-Registration information for online registration to current members

- Service Awards

- Accept Benevolent Fund Applications

- Receive and forward Coaching Applications

- Attend Coach Interviews if requested

- Administer Spring and Fall Tryouts

- Update Tryout Policies.

- Staff tryouts and pre-registration.
- Accept tryout fees and deposit.
- Prepare lists for coaches.
- Ensure all appropriate player documentation is on file.

- Provide electronic waivers to released players.
- Offer in person pre-registration. Pay refs and organize changerooms.

- Support coaches and managers throughout tryouts.
- Deposit first player registration installment and report to bookkeeper

- Attend and chair AGM

- Attend any association Information Nights

- Ensure Championship trophies are returned to OMHA before deadline

- Advise coaches and managers of roster deadlines

- Accept and manage returned management tools

- Provide team lists and service award winners to VP Business to order year end awards/plaques

- Ensure that the AGM and Constitutional changes are posted in accordance with our constitution.


This article has been viewed 668 times.
View AllOur Sponsors
Social Networking
Follow Us On
Follow Quinte Red Devils on Twitter
Manage Subscriptions
Signup to receive email or text messages for the teams you want to follow.
News ArchiveOther Recent Articles
  • 14
    QRD Madison Excavating U16 Red Devils win the Wendy Dufton Tournament hosted by the London Junior Knights.
  • 13
    QRD welcomes 4 new sponsors to the organization. We encourage everyone to support these local businesses, who are generously supporting our organization and our athletes.
  • 22
    Please be advised the QRMHA AGM will take place on Monday November 1 at 6:30pm.  Location and format to be announced. (In-Person or On-Line)
  • 13
    All players are required to purchase packages of gear for the season 2021/22
  • 08
    Below is a link to the OHF Unsanctioned League and Games Policy. Note that the cut-off date is Sept 10 this season,
  • 06
    All eligible participants must be fully vaccinated by October 31. As an added requirement, Recreation Facilities will only allow fully vaccinated people to enter as of September 22. More details here...
  • 04
    Here is a link to the Hockey Canada Assist Fund. Last season over 1000 families benefited from this fund.
  • 03
    Here is the schedule for the first 3 days of the prep skate phase. More dates will be added when finalized. Where a double ice-time is shown, we will try to communicate which players are in each time slot. Check this page regularly, as changes may ...
Printed from quintedevils.com on Sunday, October 17, 2021 at 8:42 PM